edulog's Windows- and web-based field trip management software records and reports on the various trips for activities other than regular school attendance transportation. The Field Trip module stores and reports trips by school, date, destination, requesting group, or trip category. The user can record a variety of items of information relating to each individual trip. Standard information can be included such as: grade levels and the number of students in the activity; originating school; destination; reason and date for the trip; when the trip was requested; and the proposed departure/return time.
Among its many versatile features, the field trip management module can automatically assign drivers to field trips scheduled for any particular day by taking into account such information as driver preferences, driver eligibility based on time left prior to overtime, type of vehicle, driver training required for the trip, and availability of vehicle based on use, repair, and mileage.
Field trip activity status reports can be prepared for a variety of needs to suit school administrators, trip requestors, drivers, and provincial auditors-and for reimbursement purposes.
Juggling activity bus requests and matching them with available vehicles and drivers is made easier with our full-featured, web-enabled module. In addition to automating the management of extracurricular trips, the software includes easy-to-use electronic request forms, billing records, passenger lists, and powerful reporting functions. The entire process from request to billing is smooth, efficient, and completely secure.
- Requests and approvals can be made quickly and securely from any computer connected to the district's network.
- User-defined lists of approved trip locations speed up the process and eliminate guess work.
- Driver assignment is quick and automatic based on rules you choose for seniority, past trips, and special licensing.
- Costs can be precisely estimated for a variety of trips, and this information can be used to determine approval status.
- Automatic e-mail notification of trip approval/denials reduces paperwork, improves planning, and leads to greater efficiency.
- A variety of standard and custom reports improves communication and results in more accurate reimbursement.
- A calendar function lets you see at a glance what vehicles/driver are available.
- Billing and invoicing activities are integrated throughout the software and based on the model used at your district.
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